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Admin Assistant Job in Dubai – UAE

  #   Title   Detail
  1   Location   Dubai
  2   Company   Hamilton Aquatics Swimming Training
  3   Company Size   11 - 50 Employees
  4   Employment   Full Time
  5   Salary   5,500 AED
  6   Experience   1 Year
  7   Published Date   20-03-2019
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Hamilton Aquatics is looking for an enthusiastic, experienced and highly motivated candidate for the position of Admin Assistant for their continually growing Swimming Academy in the Middle East.  

This position will be based in Dubai, UAE. 

Term: Full-time, 2-year contract, which is renewable. 

Package: In the region of AED 5,500 including all allowances. 

Outline: To manage the administration of the squads as directed by the Head of Aquatics Operation. 

Job Description: 

  • Deal with swimming lessons enquires and bookings via telephone, email and face to face. 

  • Prepare all information to go to coaches and parents under the direction of the Head Coach, Head Development Coach and Club Squads Manager. 

  • Prepare and send squad database and squad KPIs to Head of Aquatics Operation a weekly basis. 

  • Take bookings and ensure that all membership, waiver and rules forms are appropriately filled out and signed. 

  • Maintain the Squad and Master databases up to date and distributed to relevant coach every time changes have been made. 

  • Ensure that new customers are fully aware of the UAE Federation registration policies and procedure. 

  • Responsible for transferring information into the ERP system once it goes live. To assist coaches in using the system. 

  • Prepare payment schedules and be available on site within these times to take payments. 

  • Responsible for cashing up with the Finance Assistant on a regular basis. 

  • Process refund and credit note requests and liaise with the parents as appropriate. 

  • Responsible for the ordering and recording of squad kit and squad hats. 

  • Ensure that a stock list for club kit is kept up to date at all times. 

  • Assist Hamilton Aquatics with the running of competitions. 

Required: with UAE Driving License and access to car 

For more information or to apply please send applications with a covering letter, your CV, along with copies of your relevant qualifications on following email address. 

Email Address: 

Closing date for applications is 25th March 2019. We reserve the right to appoint before the closing date. 


  • Customer Service: 1 year (Required) 

  • Administrative: 1 year (Required) 

  • Sports Background: 1 year (Preferred) 


  • UAE Driving License (Required)

Send your CV to:

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Admin Assistant Job in Dubai – UAE

Best of Luck for your interview.

Best Regards: Team Highlyjobs

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