Secretary Job Description and Job Specification

Job Description: 

Secretary may be known as the 'face of the organization.' They perform a variety of tasks throughout the day. Some of these tasks may include appointments or scheduling meetings, maintaining files, taking meeting minutes, sending e-mails, answering phones or arranging for guest travel arrangements. Some small company's secretary also handles employee's attendance and timing. 



  • Answering calls, taking messages and handling correspondence 

  • Maintaining diaries and arranging appointments 

  • Handling office small works like employees photo copy work etc. 

  • Typing, preparing and collating reports 

  • Filing and arranging documents 

  • Organizing and servicing meetings (producing agendas and taking minutes) 

  • Managing databases 

  • Prioritizing workloads 

  • Logging or processing bills or expenses 

  • Acting as a receptionist and/or meeting and greeting clients 

  • Implementing new procedures and administrative systems 

  • Liaising with relevant organization's and clients 

  • Coordinating mail-shots and similar publicity tasks 

  • If more senior, recruiting, training and supervising junior staff 

office secretary job description 


Secretaries and administrative assistants earned a median annual salary of $38,730 in 2017, according to the U.S. Bureau of Labor Statistics. On the low end, secretaries and administrative assistants earned a 25th percentile salary of $30,500, meaning 75 percent earned more than this amount. 


Entry Criteria: 

A high school diploma is generally the minimum education requirement for entry-level clerical secretaries. A basic knowledge of office management is required. A basic knowledge of documenting software like Microsoft Office etc. 


Career Path: 

Prospective job titles include being an administrative assistantexecutive assistant, legal secretary and medical secretary. It is advisable that you find out which industry you want to be in as the training for each position is different. 


Similar Jobs: 

Administrative Assistant 

Office Secretary 

Office Admin Assistant 


Personal Assistant 


Executive Secretary 

Data Entry Operator 

Document Controller 

Office Clerk

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Secretary Job Description and Job Specification

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